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Timeframe for Certified Copies of Job Applicants Increased

November 20, 2019

The Presidency

20 November 2019

Government no longer requires certified copies of documents not older than three months to accompany applications for employment in the public sector.

In a statement, the presidency confirmed that all national departments, provincial departments and government components will, with immediate effect, no longer require certified copies not older than three months.

The decision is described as reducing the “financial burden on public service job applicants in relation to the certification of documents that accompany applications for employment”.

Instead, departments have been “advised to at least accept certified copies of documents submitted with an application for employment that are up to six (6) months old, in those cases where the document certified does not have an expiry date that falls within the six-month period”.

The public service and administration department has issued a circular – Human Resource Planning and Employment Practices: Circular No 35 of 2019 – which specifies that the prescribed application for employment form (Z-83) and the Public Service Regulations do not prescribe a three-month timeframe for certification of documents that accompany applications.

The presidency emphasised that the change does not “replace the personnel suitability checks set out in the Public Service Regulations of 2016, which stipulate that an Executive Authority must subject an employee or candidate for employment to personnel suitability checks as directed by the Minister for the Public Service and Administration”.

Government has called on the private sector to also assess processes and procedures that can hinder South Africans acquiring employment as speedily as possible.